#hireseniors

One of the many ironies of the #ageism of the #hiring managers/people deciding who gets what upper-level #nonprofit management positions in recent years is that they seem to think that we “elders” aren’t likely to last for “enough” years; then, they keep losing the younger ones they keep hiring, anyway.

Unfortunately for their organizations, it’s the younger and middle-aged ones who are more likely to jump ship for “better jobs,” or move with a spousal transfer, as evidenced by my having tracked the job market in my areas for the past twenty years (ages 47 – 67).

I have seen jobs I applied for, was interviewed for (by someone younger, almost always) and was rejected for go to someone younger (and far less capable), dozens of times. Then, still cruising the want ads, I see that same job posted again in about 2 – 3 years; sometimes, the new hire only lasted 6 – 12 months.

I’ve lived in St. Louis long enough, now, to see some jobs posted 3 or more times in 8 years. This represents an enormous waste of time, energy and money: all that went into the hiring process, then time for orientation, acclimation, training, needs to be done over, again and again.

Seems that the younger person just begins to be hitting their stride and then, they leave. Or, the hiring turns out not to have been “a good fit” for one or more of them. (Gee…Maybe age isn’t the best factor to assess candidates by?)

If any of these hiring folks had been smart and unbiased enough to have hired ME, I’d have been a jewel for them:
—First, I’d have needed less training and less time to acclimate, bringing decades more experience, confidence and knowledge with me;
—Second, I’d have been able to be more effective a lot sooner;
—Third, and even better—especially financially, for them—I’d have still been working there [barring any fraud or malfeasance on their part (I’ve had to “be laid off” from several jobs for those reasons, back in California)]—7 to 10 or more years later. I probably would have outlasted them all.

Hiring managers, take note. We elders are worth hiring.

Currently, a huge number of experts and experienced workers are being ignored (not even called in for interviews) or not being hired merely for having birth dates that precede 1982, without regard for levels of expertise offered. We elders are told by “job coaches” to “remove dates” from our resumes to avoid this slush pile treatment.

Well, my C.V. is 6 pages long, listing my many types of training, education, degrees, and certificates, plus about a dozen publications and presentations, and dozens of positions, some of which overlap chronologically; kind of a giveaway, yes? Which ones should I leave out, I ask? These job coaches have no answers.

Millions more in our age groups are underutilized: we are forced into part-time “consultant” and “contract” jobs; or, worse, told we should “volunteer,” even though those jobs ALL deserve proper compensation and benefits (and, surprise! were usually done by women, when the positions were fully paid…) .

The above do not tap into our expertise sufficiently. These “positions” and situations are also insulting, wasting our knowledge and not respecting our contributions.

A lot of us choose to “retire” even though we’d rather be working, because these conditions are so demoralizing and such wasteful uses of our time. So much for our “golden years” as fruitful or rewarding.

I’m not even going into the shameful treatment seniors get at for-profit corporations: these kick elders to the curb without a second thought; not even a gold watch, any more. These owners and bosses exhibit NO loyalty or gratitude at ALL, for decades of service. Some of us get “escorted” to our cars by security as their only parting “gift,” as if WE are the threat.

Amusingly, they are so short-sighted that they fire us or lay us off without getting our replacements trained, first. So idiotic.

With so many upper-level jobs staying vacant or continually re-opening, one would imagine the hiring peeps would get a clue. Not so far.

Special PSA (Public Service Announcement) for all who have hiring authority: #hireseniors
We stay and we deliver.

How to Estimate Agenda Times for a Meeting/Workshop in the USA

How to Estimate Agenda Times for a Meeting/Workshop in the USA
OR

Time Management for the Eternally Optimistic and Always Late Facilitators/Leaders

I have worked in nonprofits, educational and other venues for which meetings (workshops, Board meetings, conference convocations, etc.) are a necessity. I cannot count how many times I have sat through a session run by someone else who could not figure out how to manage the time for the stated agenda, nor how to create an agenda that could actually be completed in the time allotted.

Frustrating, insulting and disrespectful to those in attendance, and otherwise a TIME WASTER.

running effective mtgs
image and meme info from http://www.inspiredemployee.com “Running Effective Meetings”

My friend and colleague, Mario Cossa, and I have coined the term “pre-crastinators” endearingly to refer to ourselves. Pre-crastinators are prepared early so that we are able to and do send out agendae AS PROMISED, distribute minutes or preparatory materials in advance and do not make other wait.

Leaders are training people with every move
—I never start late, even if I and only a few others are on time, because if I did, then I would be dishonoring those who made the effort to be punctual and training participants/members to believe that being on time won’t matter in the future.
—Similarly, I always end on time, unless I have asked the group for permission to extend our time and been granted that.

When an item requires more time
I must notice this so that we can take a break from the agenda to discuss this dilemma PRIOR to the ending time and list what our options are. The members can then let me know if adding a specific number of minutes to complete a specific item/task is acceptable or if we have to postpone that item’s completion.

If we run late, then, it is as a group and not based solely on my decision or due to poor planning. These approaches to time management show respect and organizational control. Therefore, I make sure that I/we can conclude the event and its agenda by the end of our agreed-upon time limit, with designated items labeled in advance that must be discussed at more than one meeting.

start and end on time
image from http://http://www.slideshare.net/gretchenrubin/gr-14-tips-for-running-a-good-meeting-2/2-1_Very_obvious_Start_on “Start and End on Time”

Therefore, I offer my pearls of wisdom from decades of managing time extraordinarily well. Take notes.

Let’s use an hour-long session as the prototype for this list of tips.

Opening, Closing and Pacing a Session

  • Allow three minutes extra for “entry” and “ending” than whatever you have planned. TOTAL TIME: 6 minutes
  • Allow one minute between agenda items/activities for transitions. TOTAL TIME: 6 minutes
  • Include announcements, brief introductions, setting meeting format/ground rules (if needed), selecting timekeepers/co-facilitators (if desired), site’s logistics (for longer sessions, the locations of bathrooms, break times, fire exits) thank-you’s and other necessities up front or at the end: allow about two minutes for each. TOTAL TIME: 4 minutes

    opening the mtg
    image from http://vismap.blogspot.com “Opening the Meeting”

  • Allow a “next steps” agenda item preceding the conclusion of any session for at least five minutes to have participants be assigned/volunteer for tasks, set time expectations/deadlines, and confirm/set the next meeting date/place/leadership. TOTAL TIME: 5 minutes
  • Remind people of the last session(s) or read and accept the minutes to get everyone back into this group’s objectives from wherever they each just came to your session from, especially if more than two weeks have elapsed between sessions. Allow 5 minutes for this re-cap. TOTAL TIME: 5 minutes
  • Make sure everyone has a chance to speak during an hour-long session by inviting individuals by name to contribute at least once. During the wrap-up, ask if anyone has anything else to say before ending. Allow 4 minutes for this. TOTAL TIME: 4 minutes

You actually have only 30 minutes for your “hour-long” session’s actual agenda. Truly. And, that is only if you start and end on time. Schedule more sessions if you need more time.

What about introductions?
—NEVER use your precious session’s time for longer introductions of members’ UNLESS that is the sole purpose of your session.
—When your group has more than five people and you have only scheduled one meeting, you can’t use more than about 15-30 seconds to “meet” each other by way of self-introduction for each person.
—Be clear about that up front and then model the proper format for the group by going first.

quick intros
“Quick Introductions”

Generating and Upholding Realistic Time Expectations

  • For a 30-minute agenda, no item should be allocated more than 10 minutes unless it is the main focus of the entire session.
  • Sub-divide any complex item’s components into 3- to 10-minute slots to keep people’s attention and keep you (the leader/time-keeper) on task.
  • For a 30-minute agenda, a maximum of 3 items should actually require group discussion and/or voting/ consensus/ confirmation of learning. If you have more, you need a longer meeting time.
  • Allow up to twelve minutes, total time, for each major agenda item, start to finish, including transitions between sub-items. If any requires more than 12 total minutes, postpone/table some of the decision/learning to the next meeting.
  • Put the designated/expected times for each item right next to it.

Sample-Agenda-copy
image from http://northboundsales.com “Sample Agenda with Times Listed”

People Management
I do not let others hijack my meetings or workshops with unending stories, unfiltered confessions, boring and repetitious contributions (like your own voice much?) or other time-wasters.
I make sure everyone has a chance to speak who wants to contribute.
When I run the meeting or workshop, everyone can relax, listen and participate well.
I facilitate with humor, grace and firmness.
People LOVE my workshops and meetings because I use their time respectfully.

  • If you have groups whose members consistently keep on “running off” verbally, rotate the timekeeping and agenda-maintenance roles (per meeting or per item) and don’t assume these all yourself.
  • Bring a visible/audible timer and use it for each item. Set the timer to go off or have the timekeeper announce when there is one minute left for that item and again when that item’s time has elapsed.

    timer
    “Visible/Audible Timer”

  • When more time is actually needed for an item than was anticipated (new issues or problems arose, a useful activity or discussion is occurring), discuss extending the time and get consensus about that with the group AND announce that you/we are deciding that some other item(s) will now have to wait until the next meeting OR we can agree to postpone finishing this one until our next meeting.
  • Rephrase, reframe or thank each contributor with as few words as possible.
  • When someone starts to be repetitive or repeat someone else’s contribution, interrupt them with something like this: “I appreciate your enthusiasm/interest/knowledge, but we don’t have time to go over the same ground here. Do you have anything new to add?”
  • Remind people to add to/refer to rather than repeat others’ contributions by saying: “I agree/disagree with [THAT PERSON], AND/BUT…” and thank them for their conciseness in advance.
  • Use your hands and face as traffic/time controllers: hold up one finger, a hand in a stop-gesture, use a calming/quelling gesture, a nod, a frown, a smile, a slight shake of your head with clear intention. Point to the agenda (which should be posted where all can see it as well as handed out on paper) and your phone or watch or the wall clock. Count down with your fingers and say: “Two more minutes on this item.”

ending the mtg
image from http://vismap.blogspot.com “Ending the Meeting”

  • Be firm and grateful, both.
  • Briefly summarize what was accomplished, next session’s tasks, and meeting date/time/place before leaving.

success signs of mtg
image from http://www.opensesame.com/ “Signs of a Successful Session”

Good luck!